Coordinator Exceptional Learning and Related Services Dept.
GENERAL SUMMARY
Provides support to the Special Education leadership team regarding the areas of Out of District school placements budgeting and compliance. Consultation and support specific to monitoring of contracts for OOD and IEEs, Department payroll management, tutoring, and other duties as assigned.
ESSENTIAL DUTIES & RESPONSIBILITIES
Successful candidate will have direct experience including but not limited to creations of purchase orders, accounts payable, student file maintenance, invoice reconciliation and payroll.
MINIMUM JOB QUALIFICATIONS
Associate degree required; Bachelor’s Degree preferred. At least five years experience at an Administrative Assistant level, with a minimum of two years’ experience in Special Education/Exceptional Learning. Appropriate education/experience substitutions can be made.
KNOWLEDGE, SKILLS, and ABILITIES
Supports Exceptional Learner Leadership team in the monitoring of compliance requirements as it applies to Out of District placements and DESE compliance.
Monitors and coordinates all requests for IEE’s (Independent Education Evaluations) and contract. Oversees timecards and payroll submissions, including documentation of vacation, sick time for department for administrator’s approval.
Works closely with the Chief and Asstant Chief of Exceptional Learning in all areas of responding to student record requests, parental complaints, and general exceptional learning support.
Create and maintain individual documentation files for ODD students including tuition invoices, additional services, and IPAs
Assist with determining cost of special education programs/services
Assist in Creating and maintaining contracts
Assist in projection of A/R for next fiscal year
Maintain copies of OOD invoices for each student Assist with Out of District cost projection for the next fiscal year.
Process purchase order change request forms as needed Effectively communicate with both internal and external offices and agencies.
Maintain list of students recieivng home tutoring
Coordinate home/hospital tutoring
Knowledge of Springfield Public School District Proficient in computer/technical skills with Microsoft Office, Outlook and Excel Experience working with diverse populations
Ability to handle common inquiries or complaints
Ability to use (or learn to use) computer software and systems applicable to the position
Ability to operate standard office equipment, such as a computer keyboard, monitor, copies, scanners, and telephone
Ability to communicate effectively orally and in writing
Abioity to complete other duties as assigned
PHYSICAL REQUIREMENTS
Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects, including the human body.
WORKING ENVIRONMENT This position requires employee be in an office or similar indoor environment. Employee is frequently exposed to individuals who are rude or irate and is occasionally exposed to individuals with known violent backgrounds. Page 2 of 3 The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. The list is not all-inclusive and may be supplemented as necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The Springfield Public School District (MA) is an Equal Opportunity Employer.
"If you BELIEVE, we have a place for YOU on our team! Come work for us!"
About our District
Springfield Public Schools is a cultural gem in Western Massachusetts that is committed to providing a learning environment that opens the doors of infinite possibilities to our amazing students and staff. We strive to equip each of our approximately 24,000 students with learning experiences that enhance their knowledge and critical thinking skills. We are the 3rd largest district in Massachusetts. Our district has over 44 languages spoken and over 60 countries represented by both students and staff. We foster a positive and professional environment in our schools and worksites where people feel valued, respected, supported, seen and heard. Our students and staff share their ideas and perspectives, learning from and appreciating each other. We are a district that is committed to equity and excellence.
Join a team that Empowers Educators
In addition to offering competitive salaries and benefits, we provide numerous cutting-edge professional development opportunities for all staff. We let our data shape the professional development of the district, therefore, it is relevant and actionable. We support our teaching staff with mentors such as instructional leadership specialists and effective educator coaches to work with them throughout the year in lesson planning, data analysis and management. Our district offers career advancement opportunities and is invested in “Grow our Own” and educational pipeline programs. These programs help our staff achieve a college degree or lead to certification pathways.
If there is something that you would like to know specifically about the position that you are applying for or assistance with matching your skills to a position, Carmen Molina-Figueroa will be happy to assist you at
molina-figueroac@springfieldpublicschools.com.
The Springfield Public Schools is committed to maintaining a work environment free from discrimination on the basis of race, color, religion, national origin, sex, gender identity, sexual orientation, genetic information, pregnancy or pregnancy related conditions, ancestry, age, disability, or military service, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose discrimination and harassment or who participate in an equal opportunity investigation. The Springfield Public Schools is committed to maintaining a learning environment free from discrimination on the basis of race, color, sex, gender identity, religion, national origin, sexual orientation, disability or homelessness.
NONDISCRIMINATION EMPLOYMENT STATEMENT
The Springfield Public Schools does not discriminate in employment on the basis of race, color, religion, national origin, sex, gender identity, sexual orientation, genetic information, pregnancy or pregnancy related conditions, ancestry, age, disability, veteran status, or marital status.
NOTICE OF SEX NONDISCRIMINATION
Springfield Public Schools does not discriminate on the basis of sex and prohibits sex discrimination, including sexual harassment, in any education program or activity that it operates, as required by Title IX and its regulations, including in admission and employment.
Inquiries about Title IX may be referred to the Springfield Public Schools’ Title IX Coordinator, titleix@springfieldpublicschools.com, the U.S. Department of Education’s Office for Civil Rights at https://ocrcas.ed.gov/contact-ocr, or both.
The Springfield Public Schools Title IX Coordinator is Katie O’Sullivan, Senior Administrator of Human Resources, 1550 Main Street, Springfield, MA 01103, 413-787-7100 ext. 55428, titleix@springfieldpublicschools.com.
Springfield Public School’s sex nondiscrimination policy and grievance procedures can be located on the Springfield Public Schools website, www.springfieldpublicschools.com/non-discrimination
To report information about conduct that may constitute sex discrimination or make a complaint of sex discrimination under Title IX, please refer to titleix@springfieldpublicschools.com
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